Awards Event Planning Checklist
Planning: Choose an Event planner or coordinator. Management must give the
coordinator, the time and assistance to achieve a well-planned event.
Create excitement by naming the event and choosing a
theme that could be a crescendo of the prior year.
Invite all the invitees to include the employees,
their spouses or guests. Will there be any special guests, speakers or
Choose the location, date and time. Ensure
that there are no conflicts with the date and time and that the attendees from
all shifts can make the appointed time.
Be sure to visit the event site. Will it be easy to get to? Is there
enough parking? Is the space large enough for the expected amount of attendees?
Will there be any special accommodations to consider for the attendees? Will
there be a need for an AV system?
Invitations: How will you invite all guests? Schedule enough time to send out
invitations for all too pre-plan and “save the date”. How will the invitations
be sent out: e-mail, USPS mail, internal notification? Who will check the name
spelling of the invitees names?
How much will you spend on food menu, decorations, Awards, speakers, event
staff, greeters and servers? Will alcohol
in enough people so the responsibilities are not overwhelming. Preparation is
key and remember to follow up and follow
up again, Attitude about the event is contagious.
Set expectations and time frames to stay on
schedule to include the scheduling of, master of ceremonies key speakers, greeters,
special performers, band and event staff.
Planning: Will there be a need for name tags? Will the event location
and the tables have graphics and table toppers to match the event theme? Will
the attendees receive an event gift?
Awards: What are the Award categories? Choose the awards
to reflect the accomplishments of the recipients. When will the recipients be
chosen? Will there be enough time from when the recipients are selected and the
time it takes to produce the awards?
Feedback: Whether good or bad, seek out feedback to improve for
future events. What you may view as good may be not be to the attendees. And remember
to enjoy the event.